Registration

• Please note that the registration is considered preliminary until you receive written confirmation from the University of Bern via email. Once confirmed, you may cancel your registration within five calendar days without incurring any fees. After this period, your registration becomes binding and subject to our registration terms.

• Places will be allocated on a first come, first served basis. Please note that registration becomes binding immediately upon submission.

• Upon confirmation of your registration, the full participation fee becomes due and must be paid within seven calendar days. Please note that participation is not guaranteed until full payment has been received. If full payment is not received within this period, the University of Bern reserves the right to cancel the registration without further notice.
• The payment is only possible via credit card with 3D Secure Code. Other payment methods are not accepted.

Cancellation by the Participant

Cancellations must be submitted in writing via email and are subject to the following cancellation fees:

• Until November 30: A cancellation fee of CHF 100.– will be retained.
• From December 1 to December 31: 50% of the total participation fee will be retained.
• From January 1 onwards: No refunds will be issued

Conference Cancellation or Postponement

In the event that the conference is cancelled by the University of Bern, the participation fees already paid will be fully refunded. In such cases, the University of Bern shall not be liable for any additional costs or damages incurred by the participant (e.g. travel, accommodation).

If the conference is postponed, all registrations will remain valid for the rescheduled date.

Make sure you have a travel insurance.

• The participants have to book their accommodation themselves directly with the hotels.
• We have negotiated special rates with certain hotels. You will receive details of these with your course registration confirmation. Please take note of the terms and conditions of the chosen hotel (especially in case of cancellation).

Information on this can be found on the individual course pages. The fee varies if a course book is included

The course fee includes the course sessions and materials (primarily digital versions), as well as the coffee breaks and participation in all social events.

This depends on the selected category.

PhD students must upload a copy of their student ID or any other matriculation confirmation on the registration platform.

You can ask your bank for the 3D Secure code. They should be able to give it to you within a few days.

No. We accept only Visa and Mastercard. Payment by invoice or bank transfer is not possible.

No, this is not possible due to organizational reasons.

This is very hard to predict and depends on your place on the waiting list. Empirically, the first three person have quite a good chance. In this case, we will inform you as soon as possible about cancellations. If we don’t contact you, then there is no place available for you.

Cancellations must be submitted in writing via email and are subject to the following cancellation fees:

• Until November 30: A cancellation fee of CHF 100.– will be retained.
• From December 1 to December 31: 50% of the total participation fee will be retained.
• From January 1 onwards: No refunds will be issued

We recommend taking out travel insurance

We have special arrangements with the hotels where the courses are held. To receive these special rates, please book your room directly with the hotel. We will send out further information in your registration confirmation.

You can check the following website to check the status of ski lifts and conditions:
https://www.jungfrau.ch/de-ch/live/pistendaten/#grindelwald_wengen

Information including the course schedule, the list of preparatory work, and articles to read in advance will be available by the end of 2025. We will inform you accordingly by email.

The slides will be available for download during the course. Often the lecturers make changes shortly before and even during the course, so printouts are not likely to be up to date. For certain courses you will receive print outs for practicals. In case you need other printouts, please ask at your hotel reception if they can print for you (at your own cost).

Some of the events have limited capacity or need some preparation. Registration is especially necessary for dinner on Wednesday and Curling.

Our IT team can assist you with installing software or access to the local server, and IT staff will be available in the course rooms from time to time. You may contact IT support via e-mail to . Please note that support is not available for Linux-based systems.

Hotel WLAN is available in the course rooms. In the Bühlstube we will provide a hotspot with limited data capacity. Please note that the WLAN is not very fast, especially when many people access it at the same time. Therefore we ask you not to use it for any private activity!

It would be appreciated if you let us know so that we can inform the lecturers (). Unfortunately we cannot refund the course fees. We therefore recommend that you take our travel insurance.